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COMMON QUESTIONS
Posted at 7:45 AM on Saturday, March 15, 2008 by State Judge Advocate in ByLaws and Procedures
I recently attend our State Mid-Winter Conference in Green Bay and was given letter addressed (to whom it may concern) through our State Jr Vice Commander Wilfred “Twiggy” Johnson from a concerned comrade in regards VFW Training of Quartermasters and our newly approved National Bylaws.
State Adj/Qm Steve Lawrence and I reviewed his concerns and thought they could be addressed through the VFW Newspaper. Due to space limitations, I will adress additional concerns in future columns.
- Assistant Q.M.: Previous National’s By Laws stated a QM (also ADJ) could appoint an Assistant, but the current issue does not. Is the assistant required to be bonded? Can the assistant QM sign checks? One source states checks require the signature of a second person, but not who. The term of office is not specified.
Yes, the current Bylaws don’t address the positions of Assistant QM and ADJ as in the past issue of our National Bylaws. But, those positions can still be address by the authority of the Commanders’ appointments.
Section 218 – Officers: Duties and Obligations, (a) Officers, (1) Commander, paragraph e – which states in part – He can appoint officers, committee chairmen and committees not otherwise provided for. He may remove such appointed officers, committee chairmen and committees at his pleasure.
As far as the issues of bonding, signatures and term office - that is found in the duties of the Quartermaster & Commander.
New Section 218 – Officers: Duties and Obligations, (a) Officers, (5) Quartermaster, paragraph c – which states – Disburse funds as properly authorized by the Post using accepted banking practices. Unless otherwise provided for in Post By-Laws, all disbursements of Post funds shall bear the signature of the Quartermaster or other person(s) authorized by the Quartermaster. Such other authorized person(s) shall be bonded with an indemnity company as surety in a sum at least equal to the amount of the liquid assets for which he may be accountable in accordance with Section 703.
In the past the second signature was always the Post Commander, but now that has changed to anyone authorized by the Post Quartermaster or otherwise provided for in the Post’s Bylaws.
The term of office of an assistant would be at the pleasure of either the Commander or Quartermaster - who ever made the appointment.
2. Vouchers: The ADJ should prepare and assign check numbers for the QM. Are the procedures to use vouchers practical and are the Posts using them? No sample of a regular or travel voucher is supplied to the QM. What is required on the voucher?
The duties of the Post Quartermaster were revised by National’s Bylaws Committee at the recent National Convention in Kansas City.
Old Section 218 Officers: Duties and Obligations, (a) Officers, (5) Duty of Quartermaster. paragraph b, which stated – Pay out or expend monies only after the Post has authorized payment by motion made and passed at a meeting of the Post. All checks for the expenditures of Post funds shall be numbered in sequence, the number of each check to correspond with the voucher authorizing the same, and in addition to the signature of the Quartermaster shall be countersigned by the Post commander.
This paragraph was removed completely which addressed the voucher procedures. Therefore the vouchers at the Post level are no longer a requirement of the QM & ADJ duties.
The new Section 218 Officers, Duties and Obligations, (a) Officers, (5) Duty of Quartermaster, paragraph c from above was inserted in stead of old paragraph (b) representing the normal practices of disbursement of funds.
This change only applies to the Posts and not the District or Department Quartermasters Duties. There, paragraph (b) of Section 218 still applies. The District and Department Quartermasters should be able to supply copies of their vouchers.
P.S. I was only able to address the first two of this comrade issues, Please forward your name and address to my email judgeadvo@tds.net so we can address all your issues. Your cover page I will forward to the OTI Program Chairman Sue Samson after your identification.
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