Thank you for responding to this Quiz. This issue came up at a Post meeting.
I did not know the answer myself....so I asked VFW FAQ,
and about ten days later, Well, this was their reply.
You can Grade yourself.
Customer (J Kleinsmith) - 10/09/2009 11:36 AM
If a Post has a budget that was voted on, is it necessary to make a
motion and vote on paying bills in the budget, i.e. Payroll, utilities,
food, liquor, National Home, Delegate dues, taxes, insurance , etc.
Monday, October 19, 2009 7:47 AM
Thank you for contacting VFW FAQ.
You pose an interesting question and after some internal discussion have
concluded the following.
Many VFW Post that have adopted by-laws use the template provided by the
National Headquarters. Under the heading "Expenditure of Funds" it
states "The adoption of this article shall constitute authorization by
the Post for the payment of bills when and as due for...(specific
item(s))...provided the amounts have been previously established by the
It is our belief that a budget or a proper motion, voted on and passed
by a majority of the members present at a meeting does exactly that,
establish the amount.
The issue arises when we look at the next article which states "No other
payment or expenditure shall be made except on the specific
authorization of the Post in each and every case".
So now we need to define specific authorization. Specific authorization
is certainly a proper motion passed by the body, for that there is no
argument. What is specific authorization in a budget? We would not
consider a budget made of 1 line stating "Post Expenses, $10,000" and
call that a "specific authorization". If a post adopts a budget that is
specific in nature (i.e. Programs, Buddy Poppy Purchase, $1000) we
believe that constitutes "specific authorization".
In both cases, the QM is still accountable and required to report on all
receipts and disbursements, and that report shall be accepted by the
David E. Prohaska
Assistant Director ~ Administrative Operations
Veterans of Foreign Wars of the United States
406 West 34th Street, Kansas City, MO 64111